[Soc-projects-mentors] GNU folks going to the Mentor Summit

[Rodrigo Rodrigues da Silva]

The GSoC Mentor Summit 2011 has been announced.

GNU, as all orgs, has a limited 2k USD budget and can bring only 2
folks. We might be able to bring more people if the event is not fully
booked or if we have a very good reason to, but let's not count on that.

If you wish to attend the summit, contact us (Rodrigo, Thomas and Paolo)
privately ASAP stating:

- Average home->SF->home ticket price (they won't cover shuttles and stuff)
- If you have visa requirements to enter the USA
- Your GSoC experience

Sincerely,

The GNU/GSoC org admins

-------- Original Message --------
Subject:        [Announce] GSoC 2011: Mentor Summit Travel and Details
Date:   Mon, 25 Jul 2011 13:33:46 -0700
From:   Carol Smith <address@hidden>
To:     Google Summer of Code Mentors List
<address@hidden>



Hi everyone,

The Google Summer of Code Mentor Summit is approaching!

When:October 21-23, 2011
Where: Google Headquarters, Mountain View, California

Some brief background:The Google Summer of Code Mentor Summit is a
two-day "unconference" [0] that brings together two mentors (or org
admins) from each of the mentoring organizations that has participated
in GSoC that year. Google pays for a two-night hotel stay,
transportation costs, conference facilities, and food for the weekend,
and the attendees make the agenda. We've consistently heard from mentors
over the years that the summit was one of the best conferences of the
year for them. The opportunity to meet face-to-face with other FOSS
community members is a valuable experience, as is the time spent
discussing  ideas in a casual forum where everyone's voice can be heard.
I'd encourage your organization to send delegates to the summit even if
you don't quite understand of the utility of it now - I feel confident
you won't be disappointed with the results.

Attendees stay at the Wild Palms hotel [1] while they're in town and we
serve a traditional dinner of thai food on Friday night and have a pizza
and pool party on Saturday night.

Here's how to proceed with booking and attending:

1) Your organization will need to decide on two delegates to send to the
event. Any people who want to attend above and beyond the two from your
org will need to list themselves on the Waiting List [2] and wait for
word from me about extra space as we get closer to the event. NB: The
wiki requires a login when visiting for the first time. The username is
"mentor" and the password is "yourock." I highly recommend creating your
own account with a unique password once you have logged in for the first
time.

2) Once your organization has decided on the two delegates it would like
to send to this year's event, those individuals can feel free to book
their hotel rooms at the Wild Palms [3] now. Please note that if the
Wild Palms fills up, this link will redirect you to a registration page
for the overflow hotels we are also contracted with. Don't be concerned
if your registration is with the Avante or the Domain instead. We'll
have shuttles running between the hotels and to campus for the whole
weekend. NB: The hotel registration deadline is 10 September in order to
gauge attendance earlier in the process this year. If you really want to
stay at the Wild Palms, I'd recommend you book early. :-)

3) Please fill out the Mentor Summit Preparation form [4] as soon as you
have confirmed your hotel room.

4) We include the reimbursement for travel to the mentor summit andthe
mentor stipends in one PO to your organization. Please see the payment
info page [5] for more detail on this. These POs will be issued to your
org soon after it has made the payment request.

5) Flights should be purchased once you have a confirmed PO. All orgs
pay for plane tickets ahead of time and then request reimbursement via
invoice against the PO once you have receipts for the flights.

6) Please check out the wiki [6] and fill in your name if you're
attending. Look around the rest of the site - it has lots of useful
information for you about the event and what to expect.

7) In the unlikely event that your organization does not plan to attend
the mentor summit at all, please fill out this form [7] to let me know.
Please only fill this out if you are not sending *any* delegates to the
summit.

[0] - http://en.wikipedia.org/wiki/Unconference
<http://en.wikipedia.org/wiki/Unconference>
[1] - http://www.jdvhotels.com/hotels/siliconvalley/wild_palms

[2] - https://gsoc-wiki.osuosl.org/index.php/Attendee_List_2011#Waiting_List
<https://gsoc-wiki.osuosl.org/index.php/Attendee_List_2011#Waiting_List>
[3] -
https://reservations.ihotelier.com/crs/g_reservation.cfm?groupID=620872&hotelID=5623
<https://reservations.ihotelier.com/crs/g_reservation.cfm?groupID=620872&hotelID=5623>
<https://reservations.ihotelier.com/crs/g_reservation.cfm?groupID=620872&hotelID=5623>
[4] -
https://spreadsheets.google.com/spreadsheet/viewform?hl=en_US&hl=en_US&authkey=CJXi47AK&formkey=dFZfVzFYZnE5ci1WREhaVFRsM243d0E6MQ#gid=0
<https://spreadsheets.google.com/spreadsheet/viewform?hl=en_US&hl=en_US&authkey=CJXi47AK&formkey=dFZfVzFYZnE5ci1WREhaVFRsM243d0E6MQ#gid=0>
<https://spreadsheets.google.com/spreadsheet/viewform?hl=en_US&hl=en_US&authkey=CJXi47AK&formkey=dFZfVzFYZnE5ci1WREhaVFRsM243d0E6MQ#gid=0>
[5] -
http://www.google-melange.com/gsoc/document/show/gsoc_program/google/gsoc2011/paymentguidelines<http://www.google-melange.com/document/show/gsoc_program/google/gsoc2011/paymentguidelines>
<http://www.google-melange.com/document/show/gsoc_program/google/gsoc2011/paymentguidelines>
[6] - _https://gsoc-wiki.osuosl.org/index.php/2011_
<https://gsoc-wiki.osuosl.org/index.php/Main_Page>
[7] -
https://spreadsheets.google.com/spreadsheet/viewform?hl=en_US&formkey=dGhKLXZoS0tzR3NWMjNGamlzelF4LWc6MQ#gid=0
<https://spreadsheets.google.com/spreadsheet/viewform?hl=en_US&formkey=dGhKLXZoS0tzR3NWMjNGamlzelF4LWc6MQ#gid=0>
<https://spreadsheets.google.com/spreadsheet/viewform?hl=en_US&formkey=dGhKLXZoS0tzR3NWMjNGamlzelF4LWc6MQ#gid=0>
As always, please contact me directly with any questions or concerns you
may have about any of these instructions.

Cheers,
Carol

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