Re: [EXTERNAL] emacsconf-discuss Digest, Vol 18, Issue 1

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Today's Topics:

   1. Seeking feedback: Tentative timeline for EmacsConf 2022
      (Amin Bandali)
   2. Re: Seeking feedback: Tentative timeline for EmacsConf 2022
      (Quiliro Ordóñez)

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Message: 1
Date: Thu, 02 Jun 2022 20:16:27 -0400
From: Amin Bandali <bandali@gnu.org>
To: emacsconf-org@gnu.org, emacsconf-discuss@gnu.org
Subject: Seeking feedback: Tentative timeline for EmacsConf 2022
Message-ID: <87pmjq1u04.fsf@gnu.org>
Content-Type: text/plain

Hi all,

Several EmacsConf organizers recently met to discuss and draft a
timeline for the upcoming EmacsConf 2022, which we are sharing below.
Please have a look at this proposed tentative timeline for the months
leading up to the conference, as well as the conference event itself,
and let us know whether or not the proposed dates look good to you,
or if you anticipate any issues with any of the dates or with the
proposed timeline overall.

CFP opens              June 13, 2022
CFP closes             August 31, 2022
Speaker notifications September 30, 2022
Schedule published     October 31, 2022
EmacsConf 2022!        December 3 and 4, 2022

And here are some of the feedback and questions raised about the
proposed timeline during the recent organizers meeting, in case
you would like to chime in about them as well and/or share your
own thoughts on them:

- The Call for Participation falls largely in summer time in the
Northern Hemisphere, when people may be out and about and not have
much time to dedicate to putting together and submitting proposals
for EmacsConf.

Suggested counter-arguments and solutions:

1. the proposed CFP duration is long enough (~2.5 months) to help
     accommodate this, by giving a reasonably large time frame for
     writing and submitting proposals;

2. as we have done in the recent years, we could extend the CFP
     by pushing the CFP closure date back by one week or two weeks,
     to help further accommodate people interested in submitting a
     proposal; and

3. we may be able to squeeze in last-minute proposal submissions in
     lightning talk prerecording format, that we may be able to add to
     the schedule as fillers in between other talks where possible.
     This could for instance be useful for inclusion of quick talks
     about new package releases or other breaking news that might
     happen after the CFP closing and closer to the conference event.

- We are allocating more time after the CFP closes, to help give the
organizers more time to carry out the pre-conference tasks such as
preparing a schedule that works for as many speakers as possible,
and captioning and re-encoding the submitted prerecorded videos to
fit our criteria (e.g. use free software-friendly codecs).

There was a concern/question as to whether this extended time
between the closure of the CFP and the conference days might lead
to a larger number of talks being shared by speakers elsewhere
in advance of the event, thus lowering the surprise/newness factor,
in a way.

Suggested counter-argument: it's cool if people share their talk
elsewhere (such as their site or blog) before the conference,
especially if they give a shout out to the conference, helping to
spread the word about it and potentially bring more people into the
conference and our community who may have otherwise not heard of it.

Thanks, and looking forward to hearing from you!

--
https://kelar.org/~bandali

------------------------------

Message: 2
Date: Fri, 03 Jun 2022 06:36:47 -0700
From: Quiliro Ordóñez <quiliro@riseup.net>
To: emacsconf-discuss@gnu.org
Subject: Re: Seeking feedback: Tentative timeline for EmacsConf 2022
Message-ID: <ffabe43f59af285d6b5816850349cb70@riseup.net>
Content-Type: text/plain; charset=US-ASCII

I think the schedule is great. You have considered all my remarks
(without even knowing about them). The only thing I might add is to
have more lightning talks and less long conferences. Also to have more
questions answered and less talks. Thanks for your always impressive
work!

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End of emacsconf-discuss Digest, Vol 18, Issue 1
************************************************

From:	Mooers, Blaine H.M. (HSC)
Subject:	Re: [EXTERNAL] emacsconf-discuss Digest, Vol 18, Issue 1
Date:	Fri, 3 Jun 2022 17:28:43 +0000