Re: EmacsConf 2023? Re: Seeking feedback: Tentative timeline for EmacsConf 2022

[jc@tlo]

Wow, it's already this time of the year :-)

I fall in the group "summer vacation but also super busy with work at the same 
time", but all the counter-arguments also work against that, so I'm fine with 
the schedule.

Jean-Christophe 



> On Jun 5, 2023, at 9:06, Sacha Chua <sacha@sachachua.com> wrote:
> 
> Hello, all!
> 
> How do y'all feel about another EmacsConf this year, maybe copying and
> pasting much of last year's setup? This was the tentative schedule last
> time around.
> 
> Sacha
> 
> Amin Bandali <bandali@gnu.org> writes:
> 
>> Several EmacsConf organizers recently met to discuss and draft a
>> timeline for the upcoming EmacsConf 2022, which we are sharing below.
>> Please have a look at this proposed tentative timeline for the months
>> leading up to the conference, as well as the conference event itself,
>> and let us know whether or not the proposed dates look good to you,
>> or if you anticipate any issues with any of the dates or with the
>> proposed timeline overall.
>> 
>>  CFP opens              June 13, 2022
>>  CFP closes             August 31, 2022
>>  Speaker notifications  September 30, 2022
>>  Schedule published     October 31, 2022
>>  EmacsConf 2022!        December 3 and 4, 2022
>> 
>> And here are some of the feedback and questions raised about the
>> proposed timeline during the recent organizers meeting, in case
>> you would like to chime in about them as well and/or share your
>> own thoughts on them:
>> 
>> - The Call for Participation falls largely in summer time in the
>>  Northern Hemisphere, when people may be out and about and not have
>>  much time to dedicate to putting together and submitting proposals
>>  for EmacsConf.
>> 
>>  Suggested counter-arguments and solutions:
>> 
>>  1. the proposed CFP duration is long enough (~2.5 months) to help
>>     accommodate this, by giving a reasonably large time frame for
>>     writing and submitting proposals;
>> 
>>  2. as we have done in the recent years, we could extend the CFP
>>     by pushing the CFP closure date back by one week or two weeks,
>>     to help further accommodate people interested in submitting a
>>     proposal; and
>> 
>>  3. we may be able to squeeze in last-minute proposal submissions in
>>     lightning talk prerecording format, that we may be able to add to
>>     the schedule as fillers in between other talks where possible.
>>     This could for instance be useful for inclusion of quick talks
>>     about new package releases or other breaking news that might
>>     happen after the CFP closing and closer to the conference event.
>> 
>> - We are allocating more time after the CFP closes, to help give the
>>  organizers more time to carry out the pre-conference tasks such as
>>  preparing a schedule that works for as many speakers as possible,
>>  and captioning and re-encoding the submitted prerecorded videos to
>>  fit our criteria (e.g. use free software-friendly codecs).
>> 
>>  There was a concern/question as to whether this extended time
>>  between the closure of the CFP and the conference days might lead
>>  to a larger number of talks being shared by speakers elsewhere
>>  in advance of the event, thus lowering the surprise/newness factor,
>>  in a way.
>> 
>>  Suggested counter-argument: it's cool if people share their talk
>>  elsewhere (such as their site or blog) before the conference,
>>  especially if they give a shout out to the conference, helping to
>>  spread the word about it and potentially bring more people into the
>>  conference and our community who may have otherwise not heard of it.
>> 
>> Thanks, and looking forward to hearing from you!
>> 
>> -- 
>> https://kelar.org/~bandali
> 

-- 
Jean-Christophe Helary @jchelary@emacs.ch
https://traductaire-libre.org
https://mac4translators.blogspot.com
https://sr.ht/~brandelune/omegat-as-a-book/