Re: EmacsConf 2023? Re: Seeking feedback: Tentative timeline for EmacsConf 2022

[Cidney Hamilton]

My take: there's zero harm in the same talk being shared twice, more
people get to see. Making things less stressful for organizers should
take priority. If anything the timeline seems rushed.

Cidney

"jc@tlo" <jean.christophe.helary@traduction-libre.org> writes:

> Wow, it's already this time of the year :-)
>
> I fall in the group "summer vacation but also super busy with work at the 
> same time", but all the counter-arguments also work against that, so I'm fine 
> with the schedule.
>
> Jean-Christophe 
>
>
>
>> On Jun 5, 2023, at 9:06, Sacha Chua <sacha@sachachua.com> wrote:
>> 
>> Hello, all!
>> 
>> How do y'all feel about another EmacsConf this year, maybe copying and
>> pasting much of last year's setup? This was the tentative schedule last
>> time around.
>> 
>> Sacha
>> 
>> Amin Bandali <bandali@gnu.org> writes:
>> 
>>> Several EmacsConf organizers recently met to discuss and draft a
>>> timeline for the upcoming EmacsConf 2022, which we are sharing below.
>>> Please have a look at this proposed tentative timeline for the months
>>> leading up to the conference, as well as the conference event itself,
>>> and let us know whether or not the proposed dates look good to you,
>>> or if you anticipate any issues with any of the dates or with the
>>> proposed timeline overall.
>>> 
>>>  CFP opens              June 13, 2022
>>>  CFP closes             August 31, 2022
>>>  Speaker notifications  September 30, 2022
>>>  Schedule published     October 31, 2022
>>>  EmacsConf 2022!        December 3 and 4, 2022
>>> 
>>> And here are some of the feedback and questions raised about the
>>> proposed timeline during the recent organizers meeting, in case
>>> you would like to chime in about them as well and/or share your
>>> own thoughts on them:
>>> 
>>> - The Call for Participation falls largely in summer time in the
>>>  Northern Hemisphere, when people may be out and about and not have
>>>  much time to dedicate to putting together and submitting proposals
>>>  for EmacsConf.
>>> 
>>>  Suggested counter-arguments and solutions:
>>> 
>>>  1. the proposed CFP duration is long enough (~2.5 months) to help
>>>     accommodate this, by giving a reasonably large time frame for
>>>     writing and submitting proposals;
>>> 
>>>  2. as we have done in the recent years, we could extend the CFP
>>>     by pushing the CFP closure date back by one week or two weeks,
>>>     to help further accommodate people interested in submitting a
>>>     proposal; and
>>> 
>>>  3. we may be able to squeeze in last-minute proposal submissions in
>>>     lightning talk prerecording format, that we may be able to add to
>>>     the schedule as fillers in between other talks where possible.
>>>     This could for instance be useful for inclusion of quick talks
>>>     about new package releases or other breaking news that might
>>>     happen after the CFP closing and closer to the conference event.
>>> 
>>> - We are allocating more time after the CFP closes, to help give the
>>>  organizers more time to carry out the pre-conference tasks such as
>>>  preparing a schedule that works for as many speakers as possible,
>>>  and captioning and re-encoding the submitted prerecorded videos to
>>>  fit our criteria (e.g. use free software-friendly codecs).
>>> 
>>>  There was a concern/question as to whether this extended time
>>>  between the closure of the CFP and the conference days might lead
>>>  to a larger number of talks being shared by speakers elsewhere
>>>  in advance of the event, thus lowering the surprise/newness factor,
>>>  in a way.
>>> 
>>>  Suggested counter-argument: it's cool if people share their talk
>>>  elsewhere (such as their site or blog) before the conference,
>>>  especially if they give a shout out to the conference, helping to
>>>  spread the word about it and potentially bring more people into the
>>>  conference and our community who may have otherwise not heard of it.
>>> 
>>> Thanks, and looking forward to hearing from you!
>>> 
>>> -- 
>>> https://kelar.org/~bandali
>>