RE: [Swarmfest2007] Swarmfest fees, budget

[Jim Anderson]

Steve
Your estimates look and website both look good. Even if we run a deficit,
it's important to hold SwarmFest just to keep the momentum going.

Jim

-----Original Message-----
From: address@hidden
[mailto:address@hidden On Behalf Of Steve Railsback
Sent: Wednesday, April 18, 2007 8:18 AM
To: SwarmFest2007
Subject: [Swarmfest2007] Swarmfest fees, budget


Hi Folks,

Steve Lytinen and I have been working up a budget for Swarmfest, so we 
can set the registration fees. Overall costs should be low because we're 
using DePaul's facilities.

To note:
  Proposed registration fees of $250, $125 student.
  We're expecting a $1000 contribution from DePaul.
  Even assuming only 40 attendees, we have a small excess.
  I included budget to pay a keynote speaker.
  We are not planning to include lunches because we'll be surrounded by 
good lunch restaurants (which are much cheaper than catering).

Comments before we go public?
Please also look over the draft web site that Steve L. is building; the 
draft call for papers is there too: 
http://condor.depaul.edu/~slytinen/SwarmFest2007/

Steve R.

-------------------------------------------
Assumptions:            Number attending        Registration fee        
        Non-student     20                       $250   
        Student         20                       $125   
        Total registrants:      40              
                                
Income:                         
Registration:                            $7,500
DePaul contribution                      $1,000
Total income:                            $8,500
                                
Expenses:                               
                                
Item    Number of days  # person-days   Cost per person-day     Cost
Catering: coffee etc.   2       80       $15                     $1,200
Catering: lunches       2               80                               $-
Catering: reception     1       40       $40                     $1,600
Banquet                 1       40       $75                     $3,000
                                
Prizes                                  $100
Copying, misc.                          $200
                                
Keynote speaker:fee                     $500
Speaker: airfare                                $800
Speaker: Hotel, misc.                   $500
                                
                                
Total expenses:                          $7,900
                                
Balance:                                 $600

-- 
Steve Railsback
Lang, Railsback & Associates
Arcata, California
www.LangRailsback.com
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