Re: [Swarmfest2005] 2/4 Registration fees

[Pietro Terna]

At 03.40 02/03/2005, you wrote:
> As far as I know, SDG has not covered travel costs in the past
> (someone who's been around longer can correct me).   Some money has
> gone to stipends for speakers, but I'm not aware of travel funds.
> However, no previous swarmfest has had this level of funding.
>
> If the conference payed for all of the SDG board travel costs, that
> could exceed 10.000 euros.  Would that be an appropriate use of
> meeting funds?
>
> Pietro, do you have a rough idea of how the conference funds are
> covering?  I'm fairly clueless of what it costs to host a conference
> in Italy.

        I'm working to a budget, covering the meeting location (we are in 
a private congress structure), some public transportation costs (we are on 
the hills near Torino and I'm asking public transport company to increase 
the bus schedule for participants interested in going in downtown), the 
social dinner, some structural costs (i.e. to have a wi-fi cover of the 
meeting), some gift for participants, invited speakers (may be one per 
day), coffe breeak and lunches ...

        Raw estimate (in euros):

3-4000 meeting location
2000 invited speakers
500-1000 euros, wi-fi
5000-7000 social dinner
1500-2000 transportation
2-3000 coffe break and luches
1-2000 euros, administration

        We are near to 20.000 euros.

        Obviously we have partipation fees from coming people, but it 
would be good to keep the very low.

        Pietro